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HAYNES® Alloys

Location: Kokomo, Indiana     Department: Finance

Role Qualifications: (Required) & (Preferred)

Assoc. Degree in Business Related Area, or equivalent payroll experience (R); Bachelor Degree in Business Related Area (P); FCP or CPP Certification (P)

Five Years Payroll Experience with multi-state payrolls (R); Previous Payroll Management Experience (P)

Areas of Knowledge:  
Microsoft Office (R); Payroll Fundamentals (R); Payroll Change Control (R); Kronos Timekeeping (R); Withholding and Deduction Requirements (R); Wage and Hour Law (P); Crystal Reporting Tools (R); Benefit Recording (P); Basic Understanding of Union Contract Language (P) 

Computer Literate, HRIS/Payroll System Processing Knowledge (Kronos HRIS (P)), Accurate Data Entry, Demonstrated Interpersonal Skills, Strong Communication Skills.

Business Purpose: 
Role Purpose:  To process multi-state, union and executive payrolls on a timely and accurate basis; provide supporting documentation for recording of all pertinent information.  Provide high level of customer service to employees, associates, vendors and management personnel.

Global Accountabilities for the Role: 
  1. Safety:  Work in a safety conscious manner through own example and coaching.
  2. Quality:  Perform responsibly, without error and with minimal supervision.
  3. Productivity:  Perform job in a timely manner - meet all processing deadlines.
  4. Cost:  Meet budget requirements.

Specific Accountabilities for the Role:
  1. Input, audit, verify and balance automated time records;  
  2. Review all new or change information and make appropriate edits to ensure accurate payment of wages; 
  3. Update Employee Master File for appropriate withholdings per federal, state and local regulations, FLSA and voluntary deductions;
  4. Maintain contract compliance for union shops time recordation and wage calculations;
  5. Perform start-to-finish payroll processing and distribution of payrolls;
  6. Prepare manual On-Demand checks as necessary;
  7. Payroll generated third party payments, maintain files and provide reports and/or documentation as required. Produce AP vouchers for payroll generated payments for withholdings and third party vendors; 
  8. Verify, audit and track vendor, garnishment and child support AP payments etc. for distribution;
  9. Maintain compliance with SOX requirements as defined by company policy; 
  10. Maintain continuous interaction and working relationship with Payroll Manager, Payroll Specialist, Accounting, Labor Relations and Human Resource personnel;  
  11. Serve as backup to payroll manager, up to and including, complete understanding of production processing, policies and procedures for all payroll types.  Be able to calculate and transmit ACH, Tax Liability and Positive Pay files and their associated release procedures.   Ability to produce all back up documentation to Treasury.

Working Relationships:  (Roles/Titles)
  1. Manager-once-Removed:  Manager of General Accounting 
  2. Manager:  Payroll Manager
  3. Direct Reports:   N/A
  4. Colleagues:  Payroll Specialist
  5. Key Cross-functional Relationships:  Human Resources, Benefit Administrator, Labor Relations and Finance Department Personnel.

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